The John Stewart Company (JSCo) is a statewide provider of diversified housing services including affordable housing development (both new construction and acquisition/rehabilitation), multifamily property management, and financial consulting and construction management services. JSCo currently manages over 30,000 housing units through offices in San Francisco (headquarters), Sacramento, Scotts Valley, Los Angeles and San Diego. Since 1978, the Company has developed over 3,800 units of affordable and mixed‐income housing and it is currently involved in projects totaling over 2,000 units of additional rental and for sale housing in several locations throughout California. 

 
This position plays a key role in ensuring the efficiency of corporate office operations and administrative support of executive leadership and regular duties will vary as necessary to meet that goal. Corporate office operation duties include supervision of Receptionist and Administrative Assistant, all corporate office services and supplies, mail, office reception, office space, project management and other related duties. This position also provides administrative support to Regional VP and other leadership when appropriate. Administrative support duties include transcribing dictation, managing correspondence, making copies and filing, answering phone inquiries, scheduling, basic project management and other related duties. 

Responsibilities: 

Corporate Office Management 

  • Serves as main contact for building manager; 

  • Design and implement office policies 

  • Supervise office staff – Receptionist and Administrative Assistant 

  • Review and approve supply requisitions 

  • Maintain office equipment 

  • Coordinates temporary staffing needs for the corporate 

  • Interviews, hires, trains, evaluates, disciplines and terminates all supervised staff in accordance with JSCo Personnel 

  • Develops and maintains appropriate and positive working relationships with JSCo staff, partners and Manage all Corporate‐issued laptop connect cards 

  • Responsible for maintaining and updating all Company distribution lists 

  • Manages onsite storage facility contents and follows record retention procedures 

Executive Assistant 

  • Provide administrative support to the Regional VP 

  • Type/draft and mail correspondence 

  • Work with sensitive/confidential information 

  • Schedule meetings/conference calls 

  • Track and distribute Partnership audits and tax forms 

  • Credit card account maintenance for the company 

Assist with special projects as requested 

Qualifications: 

  • A minimum of 5 years of experience as Executive Assistant is needed. Previous experience in planning, scheduling and completing major projects with minimum guidance. 

  • Transcribing knowledge a must 

  • Knowledge of Microsoft Office programs such as Word, Excel, PowerPoint and outlook. 

  • Ability to work with technology and software development 

  • Must have experience in project management 

Benefits-at-a-glance: 

Benefits-at-a-glance 

 
Benefits for Employees who work 30+ hours/week - 

  • Medical, dental and vision care; preventative medical care paid at 100%. 

  • Vacation leave of up to ten days per year in the first year. 

  • Up to 72 hours of sick time per year. 

  • Flexible Spending Accounts for Health Care and Dependent Care. 

  • Company paid Life AD&D Long Term Disability. 

  • Free, confidential counseling through our Employee Assistance Program. 

  • Commuter benefit program. 

  • Discounts for AT&T, ClassPass, and Weight Watchers. 

  • $50 annual Wellness Reimbursement. 

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week). 

 
Benefits for Employees who work less than 30 hours/week - 

  • Free, confidential counseling through our Employee Assistance Program. 

  • Commuter benefit program. 

  • Discounts for AT&T, ClassPass, and Weight Watchers. 

  • $50 annual Wellness Reimbursement. 

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week) 

 
#JS1388 

Equal Opportunity Employer: The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative California Consumer Privacy Act: 

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here . Please review this Notice at your convenience. 

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